Coordinate the development of and implement Village Board policies through personal action and oversight of line departments in a cost-effective, citizen-friendly manner. Maintain the Village’s records, manage the front office, and provide fast, friendly service to residents and customers. Provide professional management of the Village’s financial resources by maintaining financial records, preparing reports, and working with our consultants to identify, and develop fiscal strategies, policies, and practices for the public benefit. Legal, ethical and professional standards guide these professional responsibilities.
· Board Support: Administer all ordinances and policies of the Village, attend meetings of Board and various committees, coordinate agenda preparation, research issues and prepare studies, coordinate work of consultants, confer on proposed policies and strategic initiatives, and provide training opportunities and reference materials for boards and committees.
· Departmental Oversight: Oversee daily operations of Clerk’s Office, Building and Zoning, Streets and Parks, and Water and Sewer. Confer with Police Chief on public safety issues. Assist Department Heads in achieving their goals.
· Public Relations: Answer public inquiries, prepare newsletter articles and press releases, participate in community organizations and events.
· Budget: Prepare with Clerk’s Office and Budget Officer, oversee financial condition and long-range capital program, recommend policies, solicit grants, staff Finance & Administration committee, guide financial consultants.
· Economic Development: Develop and implement programs, staff Economic Development Commission, coordinate public and private construction projects.
· Personnel: Coordinate policy development, hiring, firing, evaluation, salary and benefits.
· Risk Management: Oversee Village and Employee Insurance Program. Serve as Board Member of McHenry County Municipal Risk Management Association.
· Intergovernmental Relations: Build relations with other units of government. Represent Village at intergovernmental meetings, host meeting of other Fox River Grove administrators, maintain contacts with outside agencies.
· Professional Development: Build skills, participate in professional organizations.
Records Management & Clerk’s Statutory Duties:
· Record keeping
· Maintain and update the Code of Ordinances.
· Maintain vehicle sticker database
· Administer oath of office, member of Canvassing Board, custody of documents and seal, serves as Local Election Official
Public Services & Office Management:
· Public liaison for questions and information; point of first contact
· Issue licenses and permits for: handicapped parking, businesses, liquor, parks, overweight vehicles, amplifiers, block parties, raffle, vending machines, solicitors, and peddlers. Issue dog tags for McHenry County.
· Mail distribution
· Register voters, notary public, schedule the Community Room for group meetings
· Assemble and edit quarterly Newsletter
· Maintain office supplies
Fiscal Management:
· Daily processing of cash receipts
· General Ledger
· Accounts Payable
· Payroll
· Bank Reconciliation
· Budget Preparation and Monitoring
· Financial Status Reports
Administrative Support:
· Attend and take minutes for Board of Trustees, Public Health & Safety Committee, Public Works, Economic Development Commission, Finance & Administration Committee
· Prepare agendas and meeting schedule
· Insurance Claims Coordinator
· MSI Users Group
· Manage Village Website
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This page last updated:
11/27/09